Chronicles of the Transition Process

**Caveat: this list does not include all things necessary. It should be added to and edited as contributors see fit.

Voting

=should take place in February so that new officers can contribute to administrative decisions that will directly affect them, ie. room reservations for next semester’s events and meetings

Contacts

- new officers must be able to gain access to organization main email accounts via

      + fwded emails to personal accounts / linked account names

      + daily checks of org’s email thru regular password

- update access and management tasks to listservs/googlegroups, facebook groups, blogs, website, etc.

- a phone tree should be compiled by the new secretary after the outgoing presidents have provided both elected cabinets with contact information including, but not limited to

      + skype, AIM, googletalk

      + emails (if gmail available, use that one)

      + facebook eachother!

      + phone numbers

      + have an idea of who lives where to facilitate in-person meetings and high council meetings for the next year

Financials

- liquidating current budget’s allocations to prepare for the following semester

Room Reservations

- following the requirements of both constitutions, the president and vice president should get together to decide which day of the week they can both be available for.

- rooms in stamp must be reserved one semester in advance, as should AV equiptment

- student involvement suite office

      + new officers should be highly involved in the consolidation process of the accumulated nonsense present in the office

      + all items that can be transformed into virtual states should be stored on the office computer

      + all equiptment, books, art that are not owned by individuals can be auctioned off to accommodate office space

The Purpose of this Position (and Blog)

Hello my favorite High Council members and future Drug Policy Reformers,

This is taken from the original email sent out on the THC listserv. I want to include it here to restate the purpose of this role in our efforts to reform drug policy on our campus.

If you are reading this, it is because you are awesome. This is just to let you all know that to ease the pain of the transition period between terms, I have created a gmail account (jointforcesliaison@gmail.com) to assist new officers in their executive duties. If you would like to have access to this account and perform its responsibilities, please let me know and I will give you the required log-in information. This said, the general body has not been notified of this new resource, which is all well-and-good since we have not defined an exact procedure for having a collective account. To all who are interested, here's my proposal for it:

- Officers will be provided with this email address upon the confirmation that they won the position they ran for.
- Individuals who have access to this account are not currently serving as officers and have prior experience performing the administrative duties of an SGA group.
- When replying to any question or comment, the liaison email account will be CCd each time to make sure that all users can know what remains to be done and to avoid repetition. This will be most hopeful if you link the liason email to your most often used email account so all messages are forwarded to you, rather than having to check the liaison's account daily.

Ideally, we won't have too many people on this at once, but per Michelle's subtle advice, I should not appoint myself as the sole liaison. We thought that the creation of this account would create a more "formal" way to contend with issues. It will also bring new(er) officers closer to our lovely tenured members. We'll officially get some glorious continuity on the THC listserv. Let me know what yall think. 

The purpose of this blog, however, is to keep an ongoing record of subjects dealt with by officers that can be used as a reference for future officers for the purposes of efficiency and to avoid repeating the topic.